Abstract. The combination of numerous security controls, audit trails, archiving and disaster recover options ensure that an organization is able to authenticate the validity of information stored in the EDRMS and demonstrate compliance with regulations and requirements. This document provides information related to those terms and acronyms recognized by the document management industry that best describe the underlying technologies enabling readers to have a foundation from which they can determine what is required by the organization regardless of the product name or acronym used by various vendors. RMA software also locates, retrieves, and disposes of the electronic records that are stored in a repository through integration with relevant core EDMS functions. Records and Information Management professionals should be involved with the development and implementation of validated systems to ensure consistent intended performance, the ability to discern invalid or altered records, built-in retention management are characteristics of electronic records developed using the requirements found in Part 11. HomeThe Image Advatange BlogWhy You Should Consider Electronic Records Management (ERM) – Top Ten Reasons. Makes it Possible to Easily Comply with Government and ISO Standards. Managing electronic records is (relatively) straight-forward. These materials are primarily intended for use by records management practitioners in developing countries. The cost of commercial property and the requirement to store documents for extended periods of time for legal, administrative and archival requirements means that paper based document storage competes with staff for floor space within an organization. identifying information requiring capture. Digital Imaging Introduce yourself to digital imaging, its uses, and legal considerations. Save Employee(s) Time in Finding and Accessing Needed Documents. It is important to note here that, as important as these capabilities are, and as critical as it is to find a records management solution that supports them, it is even more vital that you take a long-term view of the process since some records – most notably in healthcare and government – need to be managed literally for decades, and digital technology tends to change frequently and degrade quickly … certainly faster than paper does. As a consequence, assets are often difficult to locate, cannot easily be shared, and are at risk of being lost. #5 – Lower Archiving Costs: Paper document management and archiving can be very labour intensive and thus expensive. As such, the guidelines are designed to identify critical issues for public officials to . 613-659-4620, Copyright Image Advantage © 2016 - Developed by, Why You Should Consider Electronic Records Management (ERM) – Top Ten Reasons, What You Must do Prior to Implementing an Electronic Records Management System, Save employee(s) time in finding and accessing needed documents, Easy to distribute documents throughout an organization and to the public if needed, Version Control – everyone is accessing the most current version(s) of a document(s) with the ability to see how a document changes over time, Greatly improves decision making processes in an organization, Reduces paper records filing costs and makes it possible to move documents off-site freeing up valuable floor space, Makes it possible to easily back-up documents in case of disaster (flood, fire, theft, etc…), Makes it possible to easily comply with Government and ISO Standards, Increases the ability to securely store confidential documents. 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