how to apply for extenuating circumstances ucl

You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. You can find a guide to submitting your claim on Portico on the UCL website. /Tx BMC EMC It is a charity with over 48,000 members. Work will not be accepted by email. You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. The receiving office will forward your form confidentially to the appropriateperson. Sport is for everyone, and well help you find your level. Lead your club, society and the whole Students' Union Nominate Now . This will come into effect for 2024 applications (i.e. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. This is intended to ensure that students are not unfairly disadvantaged by unexpected circumstances beyond their control which may affect their performance in their assessments for us. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. butler county election office phone number / . Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. But you cannot self-certify once the exam has started; you must provide evidence. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. For further information on Extenuating Circumstances, please visit the UCL Academic Manual. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. If you're struggling with situations beyond your control, extenuating circumstances could help. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. If you go down this route you will, however, need to provide some supporting evidence so that we can verify that your claim is sound (we need to be fair to all students and only grant extensions to those who really need them). This step-by-step guide will clarify how to do that. You can only defer time-limited assessments (e.g. HPpuVru0 Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. If the student has a two-week EC extension approved the new deadline will be 22/5/23. The source should always be stated below the table/figure. endstream endobj 439 0 obj <>/Subtype/Form/Type/XObject>>stream It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ You will also be notified of the outcome of your claim via Portico. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . Other universities may prefer to meet with you in person to decide how to move forward. Make sure that you know what you need to submit and the deadline for submitting claims. before 12.00 noon on the due date. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. Section 2.9: If you miss the deadline for EC claims. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream b`bd`a`%iHg`> However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. ECs are designed for emergencies. If you do not submit the requested evidence, your claim will normally be rejected. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. Self-Certified claims must be submitted before the assessment deadline/ date. Personal/emotional problems and trauma: This may include separation from spouse/partner, conflict with others, relationship breakdown with parentsorguardians. You may wish to start by speaking with your personal tutor. Source: Glenn Cartsens Peters/Unsplash. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. This could be: A doctor's note A copy of your medical record A copy of your prescription note A picture of your medication follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Advertise a vacancy on our platform today. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . Note that you can only self-certify if you submit your claim before the assignment deadline. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Short-term support for illness, bereavement or other unexpected emergencies. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. This could be: You may also have to attend an interview with the department to determine whether youre eligible for extenuating circumstances. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. If your evidence isnt written in English, you must provide a notarised translation. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Family emergency while studying abroad? Source: Kyle Loftus/Unslash. With deadlines and exams coming at you from every angle, it can be hard to keep up especially when things suddenly go wrong. /Tx BMC The Student Disability website has further information there. Step 3: submit your application. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY Your evidence will need to cover the full period for which you are requesting mitigation. Through the wide variety of taught modules we offer - from commercial and corporate law, human rights law and global health governance, to environmental law, intellectual property and legal history - you can explore your intellectual interests freely or choose to specialise in a particular area of legal research.. As part of the teaching and assessment throughout the programme, you will be . Any claims submitted after the assessment has started must be accompanied by evidence. EC requests received after Monday 11.59 pm (UK time) will be considered at the next week's IOE EC panel. I have offers from manchester and UCL. EMC There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. EMC What falls under extenuating circumstances? If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. You can find information about the Extenuating Circumstances procedure in your student handbook. You must proof-read and correct all errors. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. After that, it is your work, and we normally see it only in our capacity as examiners. The information you need to support you with an extenuating circumstances claim can be found below. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. London, E16 2RD The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. For either route, it makes sense to get in touch as soon as possible. uM*\)+(. Where the deceased person is a close relative - partner, parent, child or sibling- then the death certificate alone willbesufficient. Volunteering Awards Ceremony 2021: Your Definitive Guide! Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. On the application form you will be asked to state your deadline this should be the most recent deadline. The IOE EC may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . Although we encourage you to discuss coursework with others, the final product must be your own work. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. ` & You must submit your evidence within FOUR WEEKS of submitting your EC. Figures captions and table titles. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. endstream endobj 426 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC Then youll know where you are and how best to proceed with the assignments involved. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. /Tx BMC If you had previous extensions for the same assessment, state the most recent deadline. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY A decision cannot be made until your evidence is received. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Not submit your assessment at the usual time, but have an opportunity . Back-to-back self-certified ECs are not allowed. However, you have the right to appeal your results via theAcademic Appeals Procedure. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. !)z)/VETU*P:BYG-r6BZSZY6bvc]v0QZq After you have read all of the guidance and gathered your evidence, pleasesubmit your EC application. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream If youre struggling with situations beyond your control, extenuating circumstances could help. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. If you are granted an extension for any piece of coursework, you should still be able to upload your document to TurnItIn via Moodle and it must be submitted by 12pm (noon) on the new deadline. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. %PDF-1.6 % serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. University computer problems or academic problems:UCL do not consider general computer problems to be extenuating circumstances, they expect you to have some contingency plans to deal with computer problems! There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. review their decision. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. From a casual class to captaining a competitive club, live an active lifestyle with us. There may be conditions you need to fulfil to ensure youre not penalised, such as providing a follow-up medical note to update the department of your health after the deadline. Any claims submitted after the assessment has started must be accompanied by evidence. Yes, as long as they fall within the same 14-day period. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream 'Extenuating Circumstances' are events that are . What would you like the Union to do? Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. This step-by-step guide will clarify how to do that. We've made the process as easy as possible for you - but don't just take our word for it. *'"&0M" f? If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . However, you have the right to appeal your results via the. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl If you can imagine it, theres probably a society for it. Anyway, it was due to extenuating circumstances and all of my choices were happy to consider my application fairly. endstream endobj startxref If you have a medical condition that you think will impact your ability to perform in exams you can also apply for special examination arrangements. See also Extenuating Circumstances and Reasonable Adjustments (section 10). Once you have started any time-limited assessment, you cannot self-certify a deferral to the next assessment period. You will also be notified of the outcome of your claim via Portico. Theywontusually accept things such as viruses, disk corruption, printer problems etc. endstream endobj 428 0 obj <>/Subtype/Form/Type/XObject>>stream Applying for an EC STEP 1. hbbd```b``K@$Xa7X)"+! In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. Read about our Research Excellence Framework submissions and results. Step-by-step: How to apply for extenuating circumstances Step 1: consider whether you are eligible to apply. A list of references cited should be provided at the end of the paper, using the format described in classes for course GEOG1008 Writing and Analysis in Geography. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. Bereavement: You will be required to provide a death certificate. UCL is yours, soshape it. e.g. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. If you are not eligible for self-certification, you will be asked toprovide supporting evidence. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT You can find a guide to submitting your claim on Portico on the UCL website. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade.